Skip to main content
Pencilled

For workshops, tastings and classes

Booking software for workshops and tastings

A workshop has a set number of seats and a start time, and a tasting has a set number of glasses. Pencilled sells them by the place, takes payment when people book and lets you ask what you need to know before they turn up.
Get started freeSee every feature
People at a long bench in an open-sided marquee, cutting and binding flowersA row of small tasting glasses on a bar counter, the next one being poured

Sell the seats you have, and no more

Each session has its own capacity and price.

Set the capacity to the number of seats at the bench or stools at the counter, and the price per person. Customers pick a session and book up to four places at once. The page shows how many places are left, and a full session shows as sold out with a waitlist.

Places are held for 15 minutes while someone pays, so two people are not asked to pay for the same last seat.

Know what people need before they arrive

Allergies and access needs are easier to plan for in advance.

Build a form with short and long answers, yes or no questions, choices, dates and declarations. Each person in a booking gets their own link in their confirmation email and on their ticket, so a booking for four collects four sets of answers.

You can read the responses by session and download them as a CSV for the person running the day. If someone enters health information, it is kept until you delete it. The privacy policy sets out how it is handled.

Run the same session across several days

One form builds the schedule.

Give the generator a range of dates and the times you open and close, and it makes the same set of sessions on each day in the range. Delete the days you are not running, or close individual sessions.

Change the price or capacity of one session without touching the rest, which suits a lower-priced weekday or a smaller group for a private tasting.

Gift vouchers and promo codes

For presents, friends and returning customers.

Gift vouchers are sold from your operator page in amounts from £10 to £200. The purchaser gets the code by email and can send it on to the person it is for. It is valid for 12 months and spent at checkout, with any remainder paid by card.

Promo codes take a percentage or a fixed amount off, with an optional cap on uses and an expiry date.

Put it on your own website

Customers book without leaving your page.

If you already have a site, paste the script tag where you want the booking page. It appears in a frame that resizes to fit. You can also link customers straight to your Pencilled page, or read your events from the JSON API and build your own listing.

One script tag on your own page
<script src="https://pencilled.app/embed.js"
        data-operator="your-operator-slug"
        data-event="your-event-slug"></script>

More from Pencilled

Got a date to fill?

Set up your account, build your sessions and share your booking link.

Get started freeRead the questions and answers

Free to set up. 5% platform fee on card payments.